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Under general direction from the Regional Controller, the Payroll Supervisor oversees payroll administration, while honoring Lux Bus America and Sun Diego Charter’s approach to business that starts with our commitment to safety, operational excellence, and customer service. The Payroll Manager is responsible for monitoring all tasks necessary to accomplish the Company’s payroll processing objectives, including relationships with external auditors and state and federal agencies. The majority of the employee’s time is spent planning, coordinating and managing the functions of the payroll department. This position requires an extremely detail orientated person with significant knowledge of payroll administration, including state and federal regulations.

Although additional duties and related tasks may be assigned, the essential duties and responsibilities of this position include the following:
- Supervise the daily operations of the payroll department while ensuring compliance to all policies and procedures of the Company
- Provide accurate and timely completion of assignments and inquiry responses
- Ensure all tasks and duties completed are done within the Company’s set guidelines and policies
- Review, investigate, and resolve problems encountered by financial accounting staff with regard to payroll
- Provide documentation and train support personnel to ensure coverage of payroll processing
- Ensure non-exempt and exempt payroll production and other related payroll and/or benefit functions are accurately completed each payroll cycle
- Ensure wage and hour law premiums/violations are paid correctly
- Work with management to develop and implement appropriate payroll operations policies and controls
- Ensure all internal controls and processes prevent errors and are in compliance with corporate policies and state and federal regulations
- Process payments, reconciliations and audit schedules for year-end requirements such as 401K audit, W-2 reconciliation, workers compensation, and discretionary bonuses company-wide
- Work with staff to run all reports related to payroll cycle close
- Review reports for audits and other payroll related transactions and preview the register prior to finalizing payroll
- Help balance and verify payrolls prior to final release
- Ensure payroll is closed accurately and assist as needed in posting all general ledger entries
- Prepare ad hoc analysis, reports, and management presentations as needed
- Organize accounting staff during periods of high volume and/or short deadlines to ensure timely processing, including potentially working weekend days prior to holidays or on holidays
- Prepare the day-to-day operations such as manual checks for new hires, terminations, and other payroll adjustments
- Respond to report requests from Compliance
- Research and respond to questions related to payroll issues
- Analyze and respond to budget and General Ledger related questions
- Comply with federal, state, and local laws by understanding existing requirements and new legislation, and advise senior management of material changes
- Calculate and set up wage garnishments in accordance with federal and state guidelines
- Provide assistance, support, and customer service to all payroll customers
- Work with each direct report to establish goals and objectives and monitor progress to enhance the professional development of staff
- Collaborate with other managers and staff members to formulate and implement policies, procedures, goals, and objectives
- Work with department heads and management to get the best performance from staff and employees
- Maintain professional and technical knowledge by:
o Tracking emerging trends in payroll
o Attending educational workshops
o Reviewing professional publications
o Establishing personal networks
o Benchmarking state-of-the-art practices
o Participating in professional societies
o Exploring opportunities to add value to the Company
o Performing duties and other functions that help streamline the daily business operations of the Company
- Contribute to team effort by accomplishing related tasks and assignments as needed

The work environment characteristics described here are representative of those a team member may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The office may be a busy facility and this position may have to manage a number of projects at one time; may be interrupted frequently to meet the needs and requests of co-workers, clients, and customers. This position may find the environment to be busy and will need excellent organizational and time and stress management skills to complete the required tasks.
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